COMPLETE THIS FORM ONLY ONCE CONTACTED LINDA, AND DATE(S) HAVE BEEN APPROVED.

VDRC Rental Overview

All Renters must provide proof of $5 million 3rd party liability insurance (HCBC membership is sufficient).

ALL Participants, in all equine-related activities on VDRC grounds, must provide proof of current HCBC membership (or provincial equivalent providing $5 million personal liability insurance.)

Stall rental includes shavings.

Stalls must be stripped after use or a $20.00/stall fee will be charged by the VDRC for stripping the stalls. 

Ring maintenance is done before the event. Additional harrowing/watering may be arranged in advance through the VDRC at an additional cost.

• Facility Information Brochure HERE
• Stabling Chart HERE
• Grounds Layout HERE
• Clubhouse Layout HERE

If requested, and available, the Club may be available for set up the evening before your function. In addition, if the Club is not booked the day following, you will have until 12:00 noon to vacate the stalls.

See the Rental Agreement below for additional information.

Rules and Regulations of the Club

1. The Renter must comply with all policies, bylaws, and Fire Regulations as set down by District of Coldstream, Coldstream Fire Department and the Vernon District Riding Club.
2. All renters must provide proof of $5 million 3rd party liability insurance (HCBC membership is sufficient).
3. ALL participants, in all equine-related activities on VDRC grounds, must provide proof of current HCBC membership (or provincial equivalent providing $5 million personal liability insurance.)
4. The renter is responsible for obtaining copies of the HCBC membership (when applicable) from all participants.
5. The renter is responsible for ensuring that the appropriate (junior or senior) VDRC liability waiver is completed for each participant.
6. A holder of a current standard first aid (or higher) certificate must be present during the activities.
7. If alcohol is to be served on VDRC property, Provincial BC Liquor License must be obtained. The License must be posted at the time of the event at the facility. Event liability insurance (alcohol) is also required.
8. Ring maintenance is done before the event. Additional harrowing/watering may be arranged in advance through the VDRC at an additional cost.
9. All equipment (jumps, chairs, tables, dishes etc) must be returned and put away after use.
10. Clubhouse, including kitchen, must be left clean and tidy with everything put away. Floors must be swept and ready for washing. All garbage is to be collected, bagged and left in the shop.
11. If any damage occurs to equipment (including jumps) or clubhouse we ask that you notify Linda Edwards at 250-542-9953 or 250-307-3266 immediately.
12. A 50% deposit is due upon filling out the rental agreement. This deposit is refundable with a minimum of seven (7) days notice. Full rental fees to be paid within one (1) week of event.
13. A clean-up/damage deposit of $250 is required on a separate cheque at the time of booking.
14. All set up and take down must be done on the appropriate rental dates, unless otherwise arranged and authorized by a Vernon District Riding Club Representative.
15. Please fill out the VDRC Facility Rental Request Form.
16. The Board of Directors of the VDRC reserves the right to levy alternative rental rates at their discretion.

I hereby agree to the above Rules and Regulations, and assume responsibility for myself and/or my organization for any and all damages to the rental facility

If you require stabling please indicate below, and we will be in contact with you about the amount you require and respective additional pricing.